UDW Overview: 
United Domestic Workers of America, UDW/AFSCME Local 3930 is a statewide labor union that represents more than 170,000 home care and family child care providers in 45 counties in California. Founded in 1979, UDW is a diverse, progressive labor organization that seeks dynamic, committed individuals who will support our members and those for whom they care locally, statewide and at the national level. 

UDW is one of California’s largest labor unions. We consistently support and lead important social justice initiatives like fighting for racial justice, income inequality, and affordable health care for all. We are committed to respect and dignity for seniors, people with disabilities, and the children in our care. We fight for better working conditions and fair pay for home care and child care providers, and full funding for life-saving programs like In-Home Supportive Services (IHSS) and subsidized family child care. For more information about UDW, please visit our website at www.udw.org.

Job Information:
Job Title: Clerical Assistant 
Job Type: Non-Exempt (Hourly)    
Department: Accounting 
Reports to: Accounting Manager
Job Location: San Diego, CA
UDW Office Hours: Monday to Friday 9:00AM to 6:00PM
Salary Range: $19.66 to $24.73 (depending on experience)

Job Summary:
The Clerical Assistant performs various noncomplex, general clerical, typing, and/or office support duties to support their assigned department and staff in accomplishing the organization’s goals.

Essential Duties and Responsibilities:
•    Answering and directing calls, taking messages, and making phone calls on behalf of the  department.
•    Sorting and distributing daily mail.
•    Using office equipment to check emails, send faxes, make copies, and update computer databases.
•    Typing forms, correspondence, memos, and other materials.
•    Sorting, filing, and maintaining filing systems for efficient recordkeeping and easy retrieval.
•    Maintaining inventory of office supplies.
•    Assist with department projects and perform other duties as assigned, which are reasonably within the scope of work in this job classification. 
•    Receive and log Dues checks.

Knowledge, Skills, and Abilities: 
•    Familiarity with administrative, clerical, and secretarial principles, practices, and procedures.
•    Ability to maintain and secure all levels of confidential information (e.g., company and financial records, employee and member relations, political plans, legal information, and all other confidential information and records).
•    Expertise using Microsoft programs, including Word, Excel, PowerPoint, Teams, and Outlook.
•    Demonstrated ability to type 45 to 70+ wpm.
•    Knowledge of standard business documents and table formatting to prepare materials accurately. 
•    Proficiency in using the Internet as a research tool.
•    Excellent organizational skills. 
•    Ability to communicate and relate respectfully with a diverse membership and staff. 
•    Commitment to providing accurate, efficient, and friendly service to staff and members. 
•    Ability to exercise strong problem-solving skills. 
•    Ability to multi-task and must work well under pressure and deadlines.
•    Able to prioritize and complete workload. 

Preferred Qualifications:
•    0-2 years of experience related to clerical and office support experience.
•    Flexibility to be on-call and/or work weekends, after hours, and holidays.
•    Excellent written and verbal communication skills.
•    Works well under pressure and meets tight deadlines.
•    Highly computer literate with capability in email, MS Office, and related business and communication tools.
•    Fantastic organizational and time management skills.
•    Strong decision-making and problem-solving skills.
•    Meticulous attention to detail.
•    Ability to accurately follow instructions.
•    Bilingual skills are highly desirable. 

Requirements: 
•    Work arrangement is 100% in-person, in office 
•    Some travel is required with a reliable vehicle. 
•    Valid driver's license.

Preferred Bilingual Language(s) in:
•    Spanish 
•    Vietnamese 
•    Korean
•    Tagalog
•    Russian
•    Assyrian
•    Somali 
•    Arabic

Employee Benefits:
•    Health Insurance
•    Dental Insurance
•    Vision Insurance
•    Life / AD&D
•    Long Term Disability (LTD)
•    401(k) Savings Plan
•    Pension Plan
•    Paid Vacation Days
•    Paid Sick Leave
•    Personal Day
•    16 Paid Holidays
•    Floating Holiday
•    Upskill through eLearning platforms

COVID-19 Vaccination Requirement:
UDW has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Physical Demands: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. 

Work Environment: 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is primarily exposed to an office-type environment. The employee will frequently work on or around office equipment and furniture. The noise level in the work environment is low to moderate. The employee will frequently work with deadlines under pressure and will occasionally be required to work alone. The employee is occasionally exposed to outdoor environments, which may include exposure to vehicles, moving mechanical parts; vibration; odors, fumes, gasses, smoke, dust, or airborne particles; and outside weather conditions.

Equal Opportunity Employer:
UDW is an equal opportunity employer, and, as such, does not discriminate an employee or applicant based on race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

Notice of E-Verify Participation: 
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS (888) 897-7781, dhs.gov/e-verify. 

Women, people of color, people with disabilities, and members of the LGBTQIA+ community are strongly encouraged to apply.

To apply for this position, please visit UDW’s career page and submit your application.
UDW’s career link →   https://udwa.hiringplatform.com/list/careers